BulliesOut Privacy Promise
BulliesOut are dedicated to safeguarding your privacy online. We will only collect, store and use your personal information for specific purposes as outlined below in accordance with GDPR. We use your personal information to support and develop our connection with you. We will never share your personal data to third parties unless required by law and your data is always protected. You may contact BulliesOut at any time with any privacy queries or concerns and to see the personal data you have given us and request modification.
Personal data means any information relating to an identified or identifiable natural person. This can include name, email address, address and much more.
When you engage with our services, we ask for data such as your name, e-mail address, billing address and contact details. BulliesOut keeps a record of this information for tax purposes and for ensuring we fulfil our contract with you.
The only personal information we hold is what clients provide to us when they are a volunteer, purchase merchandise, sign up for the newsletter or otherwise engage in our services.
We may need to share data with child protection if we feel there are issues – this is covered extensively in our Safeguarding Policy.
Data is stored on relevant systems such as cloud systems, HubSpot CRM, Mailchimp, DropBox, Google products, WordPress and accounting systems which are GDPR compliant. If we are required by law to share any information, we will check with each party concerned to ensure they are happy for that to happen. An example of this would be if HMRC requested an audit.
We store sensitive data for as long as projects are in progress and customers remain active clients. Email addresses provided for marketing are stored until consent is withdrawn. Staff and Trustee information is destroyed after 6 years, Volunteer and Youth Ambassador information is kept for 1 year following leave of the charity. Information required for tax and legal requirements are held for 7 years as a requirement by law.
When you place engage the services of BulliesOut you will be asked whether you’d like to consent to us displaying your order as part of our marketing materials by signing a media release form. By giving your consent for us to do this you understand your personal data will be in the public domain and we assume no responsibility for the usage of this data subsequently. You may request to have your personal data removed at any time and we are more than happy to comply within 7 working days.
We keep a record of any e-mail communication you send us, so we can track any problems or concerns you’ve had and to ensure we have an audit trail.
In addition to personal information, our website uses Google Analytics to ensure we are meeting your customer needs. Google Analytics stores usage data which may include your IP address, geographical location, referral source, length of visit and page views – although a lot of this is aggregated data. The legal basis for this is legitimate interest for the basis of ensuring we are meeting customer needs.
We may process information you submit to us when you contact us for the purposes of ensuring we answer your query effectively.
BulliesOut kindly request that you do not supply any other person’s personal data to us, unless required by law or you have their explicit consent to do so.
How We Use Your Personal Data
All the data we gather via our website or through communication with you is used to operate and expand the service we offer you and to personalise our service. How we use your personal data is dependent on the legal basis for processing your data. We are dedicated to using your personal data only for:
Legal Basis for Processing Data
BulliesOut’s lawful basis for processing data are:
Requesting Your Information
If you would like to review the data you have provided to us because you feel that what we presently have on record is incorrect and/or you would like your data erased from our records, you can so do by contacting us using the contact details below.
Under GDPR you have a right to be forgotten, to withdraw your consent, to change information we hold about you, and to restrict processing.
BulliesOut are more than happy to comply with this in accordance with the law.
How We Protect Data
You recognise that the Internet is not a 100% secure platform for communication and, accordingly, we cannot guarantee the security of any data you send to us (or we send to you) via the Internet. We are not responsible for any damages which you, or others, may suffer as a result of the loss of confidentiality of such information.
We take every precaution to safeguard your information. All personal data stored by us is kept on a server in a secure environment. The computer on which work is conducted on is password protected, data held in the cloud is password protected and held on encrypted systems and third-party software have their own security systems. Physical data is held in locked storage within secure premises.
The risks of a breach are minimal due to the precautions mentioned above being taken, and close monitoring is undertaken to ensure security systems are always up to date. Breaches will be identified, reported, managed, and resolved according to the ICO guidelines.
How You Can Help Us Protect Your Data
Please bear in mind that whenever you willingly divulge personal data online in non-protected situations – for example on message forums, through email, or in chat spaces – that data can be collected and used by others. In short, if you post personal data online that is accessible to the public, you may receive unsolicited communications from other parties in return. Also remember to close your browser window when you have finished using the computer. This is to ensure that others cannot access your personal data and communications. If you share a computer with someone else or are using a computer in a public place like a library or Internet café. We cannot confirm or warrant the security of any data you communicate to us, and you do so at your own risk. Once we receive your communication, we make our best effort to ensure its security on our systems.
By visiting this website with your browser settings adjusted to allow cookies, you are consenting to BulliesOut using cookies for the purposes described below to provide you with a fully efficient shopping experience.
Please note: to make full use of the BulliesOut website and to benefit from a selection of personalised features, your computer, tablet or mobile phone will need to be set up to accept cookies.
What is a cookie?
A cookie is a small text file which is downloaded and stored on your computer or mobile device by websites that you visit.
Your browser accesses the cookie file only when you visit the website that produced it. This helps to ease your navigation by automatically logging you in and remembering things like your preferences and what’s in your shopping basket.
The information stored within any given cookie can only be accessed by the website that created it and cookies are limited to communicating only the information that you have disclosed to the site.
Types of Cookie:
Session (or Transient) Cookies
Session cookies are stored in your computer’s memory for the length of your browsing session. They become inaccessible after the session has been inactive for a time and are automatically deleted from your computer when the browser is closed. They allow you to move from page to page without having to log-in repeatedly. Persistent (or Permanent) Cookies
Persistent cookies are stored in your computer memory and are not deleted when the browser is closed. They are used to keep your preferences for the website, so they will be remembered for next time you visit the website. They are also used to collect information about the numbers of visitors, the average time spent on a particular page and analyse shopping behaviour on the website. This information is used to find out how well the website works and where it can be improved.
Flash Cookies (or Locally Shared Objects)
You probably have Adobe Flash installed on your computer. Websites that contain Flash can also store small files on your computer that are used in the same way as cookies.
Flash cookies can also back up the data that is stored in other cookies. When you delete cookies, your Flash cookies are not affected. So a website may still recognise you if it backed up the deleted cookie information on a Flash cookie.
Board of Trustees| BulliesOut| T109, Titan House, Cardiff Bay Business Centre, Lewis Road, Cardiff, CF24 5BS
Registered Charity Number 1123070 Email: firstname.lastname@example.org | Website: www.bulliesout.com
The information above can also be used to contact our registered Data Protection Officer.
Last Updated: February 2019